How can I hide data element (and field) from the follow up form and the form archive?

Process Design Form Designer
1

Hello,

My process form contains Licence Key field that is confidential and shouldn’t appear in the follow-up form and form archive.
It should be visible only for participants while completing their actions.

I found some info in this topic here, but unfortunately I haven’t found this information applicable in my process.

Could you please provide some instructions on how to hide data element?

Thank you in advance,
Marina

2

Hello Marina,

I think you can hide field after send button click.

For this solution, you need to add an event on submit button click.
There is an example here : Form designer: How to add custom code on the submitButton event in the ASP.NET server side code-behind?

Example of result :

protected void Page_Load(object sender, EventArgs e) 
{ 
    base.Page_Load(sender, e); 
    submitButton.Click += new EventHandler(HideFields); 
	saveAsDraftButton.Click += new EventHandler(HideFields); 
} 

protected void HideFields(object sender, EventArgs e) 
{ 
	FIELD_TO_HIDE.Visible = false;
    this.SaveFormData(this.FormData, true); 
    SubmitToWorkflow(); 
}
3

Hi Quentin,

Thank you very much for quick response.
I implemented the code in the process, referring to field ID that I wanted to hide, but field is still visible in the form archive. It is hidden from follow-up form because I unchecked “Show the data in the follow-up forms”.
But I still can see it in the form archive.
Is there anything else I can do?

Thanks again,
Marina

4

Hi,

It’s strange :thinking:

When i try this, i have this result :
In form :
image

In form archive :
image

However I have data in “Form Data”, there are :
image

If it is the problem, it’s possible to hide “FORM_DATA” to users.

Code :

	protected void Page_Load(object sender, EventArgs e)
	{
	    base.Page_Load(sender, e);
	    submitButton.Click += new EventHandler(HideFields); 
	    saveAsDraftButton.Click += new EventHandler(HideFields); 
	}
	protected void HideFields (object sender, EventArgs e) 
    { 
    	DEMANDE_DESCRIPTION.Visible = false;
    	DEMANDE_REQUIS.Visible = false;
        this.SaveFormData(this.FormData, true); 
        SubmitToWorkflow(); 
    }
5

Hi Quentin,

Thank you very much for this detailed instructions!
I’ve updated the code and now it works.

Thanks a lot!
Best regards,
Marina

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